Privacy Policy
Effective Date: July 31, 2024
Nightly Notary LLC (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the confidentiality of your information. This Privacy Policy outlines how we collect, use, share, and protect your data when you access our website, request our services, or interact with us in any capacity. By using our services, you acknowledge and agree to the practices described in this Privacy Policy.
We collect personal information you provide directly, including but not limited to your full name, email address, phone number, mailing address, and any other data you share when scheduling appointments, submitting forms, or contacting us. Additionally, we may collect non-personal data automatically through your interaction with our website, such as your IP address, browser type, device details, operating system, session duration, and pages visited.
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Information We Collect
We collect the following categories of information:
​1.1 Personal Information You Provide Directly
When booking or using our services, you may provide:
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Full legal name
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Email address and phone number
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Mailing address
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Government-issued identification
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Signature or biometric information (for RON)
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Payment information (processed securely by third-party processors)
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Document details submitted for notarization or apostille facilitation
1.2 Automatically Collected Information
When you use our Site or booking system, we may collect:
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IP address
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Browser type and version
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Device identifiers
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Pages visited and time spent
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Session and usage data
1.3 Sensitive Information and Communications
We may collect:
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Legal documents, identification numbers, and signatures as required by notary law
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Content from email, text, or chat conversations initiated by you
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Information necessary to verify your identity or eligibility for services
Use of Information
We use the information we collect for legitimate business purposes and to fulfill our legal obligations. This includes, but is not limited to, the following:
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Service Fulfillment: To deliver, manage, and complete the services you request from us, including notarization, loan signing, apostille facilitation, and related document services.
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Communication: To contact you regarding your appointments, transactions, service confirmations, account activity, customer service inquiries, and to send service-related notifications and updates.
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Improvements & Analytics: To analyze user behavior, usage patterns, and engagement trends in order to enhance website performance, improve customer experience, and develop new offerings.
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Marketing & Promotions: To send you promotional communications or special offers that may be of interest to you. You may opt out of marketing communications at any time.
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Legal Compliance: To comply with applicable laws, notarial recordkeeping requirements, regulations, court orders, and lawful requests by public authorities.
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Site Protection: To detect, prevent, and respond to fraud, abuse, security incidents, or potential threats to the integrity of our services.
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We limit the use of your information to only what is necessary to provide our services effectively and in accordance with Texas notary laws and federal guidelines.
Sharing of Information
Nightly Notary LLC does not sell, trade, or rent your personal information to third parties for their own marketing purposes.
We may share your information with trusted third parties only in the following circumstances:
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Service Providers: We may share information with third-party vendors who perform services on our behalf, including but not limited to payment processing, remote online notarization platforms, secure cloud storage, IT support, and marketing services. These providers are contractually obligated to safeguard your information and use it solely for the purpose of supporting our operations.
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Legal and Regulatory Requirements: We may disclose your information if required by law, regulation, subpoena, legal process, or governmental request. This includes disclosures necessary to comply with notarial regulations or in response to valid law enforcement inquiries.
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Protection of Rights and Safety: We may disclose information when we believe it is necessary to protect our legal rights, enforce our Terms and Conditions, ensure the safety of our clients or the public, investigate fraud, or respond to security threats.
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Business Transfers: In the event of a business reorganization, merger, acquisition, sale, or transfer of assets, your personal information may be transferred as part of the transaction. If such a transfer occurs, we will make reasonable efforts to ensure the acquiring party continues to protect your information in accordance with this Privacy Policy.
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We limit disclosure to only what is necessary to fulfill the stated purpose and strive to ensure that all third-party recipients handle your information responsibly and in accordance with applicable privacy laws.
Data Retention and Recordkeeping
We retain information as required by law and internal policy:
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In-person notarization entries are maintained in a secure physical journal for the longer of the notary commission term or three years.
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Remote Online Notarization recordings and electronic journals are retained securely for five years.
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Sensitive documents are not retained beyond what is legally required for service fulfillment or compliance.
Data Storage and Security
Nightly Notary LLC takes reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include encryption protocols for sensitive data, secure server environments, and access controls that restrict personal data to authorized personnel.
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Despite our efforts, no method of transmission or storage is 100% secure. You use this Site and provide information at your own risk. Nightly Notary LLC is not responsible for circumvention of any privacy settings or security measures, or for actions of third parties that compromise the confidentiality, integrity, or availability of your data beyond our control.
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You are responsible for maintaining the security of your account credentials and for all activity that occurs under your account. If you believe your information has been compromised, you must notify us immediately.
Cookies and Tracking Technologies
We may use cookies, pixels, and analytics tools to improve your experience and measure site performance. You may adjust your browser settings to refuse cookies, though certain functionality may be affected.
Third-Party Links and Services
Our Site may link to third-party websites or services. We are not responsible for the privacy practices or content of those sites. Please review their policies before engaging with them.
Children's Privacy
Our services are intended for individuals 18 years of age or older. We do not knowingly collect or retain personal information from minors. If we become aware of such collection, we will delete the information promptly.
Your Rights and Choices
You may:
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Request access to or correction of your personal information
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Withdraw consent or request deletion of certain data (subject to legal obligations)
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Opt out of marketing communications via unsubscribe links or direct request
To exercise these rights, contact: info@nightlynotary.com
Updates to This Privacy Policy
We reserve the right to revise this Privacy Policy at any time without prior notice. Changes become effective immediately upon posting. Your continued use of the Site or services constitutes acceptance of any changes.
Contact Information
For privacy-related inquiries or concerns, please contact:
Nightly Notary LLC
Email: info@nightlynotary.com
Address: 457 Laurence Dr #176, Heath, TX 75032
Change Log
07/31/2024 – Privacy Policy created and published.
06/18/2025 – Privacy Policy aligned with full Service Agreement; updated data use, sharing, security, and liability language for added protection.